Events Finance Specialist – FT

Events Finance Specialist – FT
 
Job Details
Job Location Corporate Facility – Oklahoma City, OK
Position Type Full Time
Education Level 4 Year Degree
Job Shift Day

Description
Public Strategies Overview

Public Strategies (PS) is a nationally respected consulting, project management, and marketing firm based in Oklahoma City. We provide innovative solutions for federal, state, and local clients, including project and program management, training and technical assistance, technology, event management, research and evaluation, video production, and strategic communications. We also deliver research-informed direct services to financially vulnerable Oklahomans, with a focus on strengthening families and improving employment opportunities.

We are a collaborative team of thinkers, creatives, strategists, communicators, builders, researchers, and change agents committed to touching lives, driving change, and doing good well.

Position Summary

The  Event Finance Specialist for Events & Logistics will oversee the financial aspects of event management. This role will be responsible for budgeting, forecasting, tracking expenses, and ensuring financial accountability for events, from planning to execution to post event analysis. The ideal candidate will have financial aptitude, excellent organizational skills, and the ability to work in a fast-paced environment.

Essential Job Functions

Assist with event budget development and management, ensuring all financial aspects are accounted for and tracked.
Work with event planning teams to define goals and allocate adequate resources.
Maintain comprehensive documentation for all financial transactions and contracts related to events.
Ensure expenses aligned with the approved budget confirming proper allocation to the correct budget categories.
Proactively follow up with vendors and contractors to ensure timely submission of invoices. Send reminders and escalate unresolved issues as necessary to prevent delays.
Enter department expense reports within five days of expenditures. Ensure all expenses are recorded and allocated correctly in financial systems
Maintain organized records of all invoices, payments, and documentation for expenses.
Develop relationships with vendor personnel to facilitate excellent communication and collaboration between vendors and Events and Logistics personnel.
Work closely with events managers and other departments to ensure financial objectives align with overall event goals.
Provide financial insights and support during the event planning process to ensure fiscal responsibility.
Other duties as assigned
Qualifications
Education/Training

Bachelor’s degree in Business, Finance or a related field
Will consider 4+ years work experience in lieu of degree
Experience

5+ years’ experience in invoice management, budget forecasting, or financial coordination, required
Experience with contract management and vendor relationships, preferred
Familiarity with expense tracking software or budgeting tools, preferred
Skills, Knowledge, and Abilities

Strong organizational and time-management skills
Proficient in Microsoft Excel and Word
Strong communication skills with the ability to work cross-functionally
Problem-solving skills to address discrepancies and issues with contractors or invoices

Public Strategies is an equal employment opportunity/affirmative action employer.  Employment decisions are based on merit and business needs, not on classifications protected by law, including but not limited to:  race, color, sex (including sexual orientation, gender identify, and pregnancy), religion, national origin, age (40 and older), disability, genetic information, military service, or any other classification protected by law.