Events Coordinator – FT
Website Public Strategies
Events Coordinator – FT
Job Details
Job LocationCorporate Facility – Oklahoma City, OK
Position TypeFull Time
Job ShiftDay
Description
Public Strategies Overview
Public Strategies (PS) is a nationally respected consulting, project management, and marketing firm based in Oklahoma City. We provide innovative solutions for federal, state, and local clients, including project and program management, training and technical assistance, technology, event management, research and evaluation, video production, and strategic communications. We also deliver research-informed direct services to financially vulnerable Oklahomans, with a focus on strengthening families and improving employment opportunities.
We are a collaborative team of thinkers, creatives, strategists, communicators, builders, researchers, and change agents committed to touching lives, driving change, and doing good well.
Position Summary
The Events Coordinator will provide support to the Event Manager and the team of individuals responsible for planning and executing meetings and events, as well as making travel and logistical arrangements, for Public Strategies and its clients. This professional possesses a strong attention to detail and the ability to manage multiple tasks simultaneously and meet deadlines.
Essential Job Functions
Make arrangements for meeting space, hotel accommodations, catering, AV equipment and other vendors as directed by Event Manager
Build web-based registration sites (e.g., Cvent) for PS-sponsored events and manage online registration process
Oversee travel, lodging and per diem for attendees, including processing honoraria payments to approved speakers
Oversee travel booking for PS staff, including managing processes and air travel expense reporting
Coordinate with Marketing & Communications Department to produce registration and meeting materials
Provide on-site logistics support and services, including managing registration and shipping, receiving, and distributing print materials and supplies
Serve as webinar host using technology such as Webex, and provide training and support to staff using video conferencing technology
Complete post-event activities including assisting with post-conference/event reports, processing invoices, and managing inventory of event supplies and materials
Provide weekly status/progress reports to Event Manager, identifying issues and proposing solutions to logistical challenges
Prepare detailed plans with timelines and milestones for each logistical activity to inform work plans and reports
Other duties as assigned
Qualifications
Education/Training
Bachelor’s degree in Hospitality and/or Event Management, required
Will consider 4+ years work experience in lieu of degree
Experience
Minimum of one year meeting/travel logistics experience.
Cvent registration experience preferred
Webex or similar experience preferred
Skills, Knowledge, and Abilities
Detail oriented and ability to meet tight deadlines
MS Office proficiency with strong Excel skills
Ability to manage multiple tasks and/or projects independently and simultaneously
Excellent time management and communication skills
Public Strategies is an equal employment opportunity/affirmative action employer. Employment decisions are based on merit and business needs, not on classifications protected by law, including but not limited to: race, color, sex (including sexual orientation, gender identify, and pregnancy), religion, national origin, age (40 and older), disability, genetic information, military service, or any other classification protected by law.
To apply for this job please visit www.paycomonline.net.